Sending photos through the mail requires care to ensure they arrive safely and undamaged. Whether you’re sharing precious memories with loved ones or sending professional prints to clients, this guide offers essential tips for successful photo mailing.
Packaging Your Photos for Safe Arrival
Choosing the right packaging is crucial for protecting your photos during transit. Standard catalog envelopes (6×9, 9×12, 10×13) are readily available at office supply stores. For added protection, insert a sturdy piece of cardboard, slightly smaller than the envelope, to prevent bending. For example, an 8.5×11.5 inch cardboard insert works well in a 9×12 envelope. Thicker cardboard provides superior protection compared to flimsy materials.
Ready-made photo mailers are also a convenient option, especially for sending one or two photos. To avoid potential imprints from textured surfaces, place a sheet of plain copy paper over the photo’s surface before inserting it into the mailer.
Ensuring Accurate Delivery with Clear Addressing
Legible addressing is essential for efficient mail delivery. Print the recipient’s address clearly using a computer to ensure readability by postal workers. A 2×4 inch adhesive label is ideal, but you can also print the address on a standard sheet of paper and glue it securely to the envelope.
For added protection against moisture damage, cover the address label with clear packaging tape.
Marking Your Envelope for Special Handling
To minimize the risk of bending, clearly mark your envelope with “Photos, Do Not Bend” on both sides. Use a red marker or a rubber stamp to make the instruction highly visible.
Understanding Mailing Costs and Options
Mailing costs for non-bendable envelopes have increased in recent years. As of this writing, a 6×9, 9×12, or 10×13 envelope weighing up to four ounces starts at $5.10, with variations depending on the destination. For packages exceeding four ounces, consult the postage calculator on the USPS website (https://postcalc.usps.com/).
Conclusion: Sending Your Photos with Confidence
By following these simple yet effective tips, you can significantly reduce the risk of damage or loss when sending photos through the mail. While no method is foolproof, careful packaging, clear addressing, and proper handling instructions greatly increase the likelihood of your photos arriving safely at their destination. Taking these precautions ensures your cherished memories and important photographic prints reach their intended recipients in pristine condition.
